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Dedicated September 2021

Accommodations Dilemma

Conny, on March 6, 2020 at 11:12 AM Posted in Planning 0 12

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I’m having a mini crisis. We reserved a block of 10 rooms at the hotel closest to the venue. These rooms will have to be booked before they extend more rooms to us. So far only a handful of people have booked their rooms.
I intend to add maybe 10 more rooms but the hotel is selling out fast and the wedding is kinda in a remote ish area and most hotels sell out quickly. Should I basically just let guests ‘figure it out’ if our hotels isn’t able to accommodate more people? I’m expecting 90-100 guests including family.
I tried to list the discounted rate on the invitations and short of stalking people I can’t make them book rooms. Any advice?

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12 Comments

Latest activity by Alys, on March 6, 2020 at 5:01 PM

Legend November 2019
Caytlyn · on March 6, 2020 at 11:16 AM
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You booked a room block and provided the information, that’s all you can do.
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Super August 2020
Emily · on March 6, 2020 at 11:16 AM
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I’d remind the people you think are going to book and recommend they book now.
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Master May 2020
Kari · on March 6, 2020 at 11:27 AM
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If you know people are planning on staying at the hotel and just haven't booked yet (like close friends or family) I think its fine to mention that the hotel is selling out and they should book soon to guarantee the rate and that they actually get a room. I wouldn't necessarily have that conversation with every guest (it will seem pushy) but I think its okay to do with people you are really close to. If they all continue to procrastinate, there isn't much else you can do.
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Super August 2020
Alex · on March 6, 2020 at 11:42 AM
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We are having a similar problem. We are basically telling everyone by word of mouth they need to book their rooms ASAP. If the hotel sells out, they are on their own.
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Legend July 2019
MrsD · on March 6, 2020 at 11:54 AM
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I agree with this! You could always do one more complimentary block at another hotel and add it to the website, but people will figure it out.
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Dedicated September 2021
Conny · on March 6, 2020 at 11:54 AM
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Agreed and the area is high traffic over the summer so it will be difficult to get a room elsewhere.
We have considered adding another hotel closer to the venue but further from the airport OR further from the venue and closer to the airport. Thoughts??
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Super August 2020
Alex · on March 6, 2020 at 11:56 AM
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I did the same thing, but didn't tell any guest about it. I would do closer to the venue and farther from the airport, but either would work. Just make sure it is a complementary block that you don't have to fill.
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Dedicated September 2021
Conny · on March 6, 2020 at 11:56 AM
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Would you add a hotel closer to the venue but further from the hotel (with not much going on in that area) or closer to the airport and further from the venue. We’re providing a shuttle either way. Just not sure what will be more convenient. We have more guests who may drive than fly.
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Dedicated September 2021
Conny · on March 6, 2020 at 11:57 AM
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Thank you so much. The first hotel block is a good in between (venue and airport) but They don’t have more rooms so we need another hotel for sure !
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Legend July 2019
MrsD · on March 6, 2020 at 12:38 PM
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You could always add both if they are complimentary blocks! I'd do closer to the venue if you choose one though.
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Devoted August 2020
Cortney · on March 6, 2020 at 12:42 PM
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Same here. Our moms, in particular, are helping to push family members along to book their hotels.
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Dedicated September 2020
Alys · on March 6, 2020 at 5:01 PM
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We are in similar situation where the nearest hotel would be 40 minutes away from us. The best I could do was emphasize on the website that the venue typically book up many months in advance. I also made our RSVP due date 1 month before the hotel releases our rooms from the block. And I listed all the alternative lodgings and the travel time to the venue. 1 month before the RSVP date, I will send another email reminder about the hotel situation. The rest is up to them. For my family, they booked the week after I signed the contract for the venue because I stressed they wanted to secure lodgings ASAP.
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