Post content has been hidden

To unblock this content, please click here

Beginner January 2022

Day Of Organization

Christine, on July 9, 2021 at 2:42 AM Posted in Planning 1 7

Saved

Flag
Hide content

Hey everyone!

I know this may seem like a weird question but my fiancé and I were discussing our wedding today and we were wondering how the vendors will know where to set up specifically/when to get to the venue. Our venue is outdoors and totally DIY. For example our bundle came with just getting the venue all day, bathrooms, security and chairs and tables.
We essentially have picked each vendor individually and it’s something I’m actually glad we got to do. So, is the placement of each station like the bartender, crepe station, buffet, dj, etc. something to discuss with each vendor? Like a week before the wedding? Or something we map out for them specifically like a blue print?
Note: the venue is very open space and has tons of grass And palm trees! I’m also very much a planner and wouldn’t mind making a blueprint to hand out lol

Flag
Hide content

7 Comments

Latest activity by Sara, on July 9, 2021 at 12:59 PM

Expert March 2022
devotedlydavis · on July 9, 2021 at 6:10 AM
Flag

Hide content
If it is a DIY wedding you should definitely make them a blue print (site plan) of the logistics. I would include critical components like parking, loading/unloading zone if there is one, trash location, electricity outlets, etc. For timing, I would set your schedule and then confirm with them how long they need to setup. For example, if you plan to serve food at 6 does your caterer need 3 hours to setup, etc.
- Reply
Master September 2019
Sarah · on July 9, 2021 at 8:30 AM
Flag

Hide content
I think in this case, the best thing you can do is hire a day of coordinator. While you could certainly draw up a blueprint, not every vendor is going to be used to coordinating their own setup in a venue. Having a day of coordinator would ensure that things end up where you want them and you're not being asked a million questions on the wedding day.
- Reply
Devoted October 2021
Vicky · on July 9, 2021 at 10:32 AM
Flag

Hide content
We are having 2 of my future mother in laws best friends be at our venue to meet all of our vendors and help set up.
- Reply
Master October 2019
Meghan · on July 9, 2021 at 11:05 AM
Flag

Hide content
Your day of coordinator will take care of all of this for you.
- Reply
Legend June 2019
Melle · on July 9, 2021 at 11:25 AM
Flag

Hide content
I had a DOC who knew where each vendor needed to go.
- Reply
Devoted May 2022
Amanda · on July 9, 2021 at 11:51 AM
Flag

Hide content
I would suggest a day of coordinator if it’s completely DIY. You can assign tasks to bridesmaids or parents, but either way someone will have to help with the setup (and takedown/cleanup).
- Reply

Expert November 2021
Sara · on July 9, 2021 at 12:59 PM
Flag

Hide content
This is exactly the type of thing that a day of coordinator is meant to take care of. I'd suggest hiring one!
- Reply

Wedding Songs & Music 14 John Mayer Love Songs for Your Wedding Day No "Heartbreak Warfare" here—these John Mayer love songs are uplifting picks for...

Trends & Tips The 21 Best Wedding Planner Books to Help Keep You Organized... These handy wedding planning books will help keep you organized on your journey...

23 Grandmother-of-the-Groom Dresses for Your Grandson's Special Day — Wedding Fashion 23 Grandmother-of-the-Groom Dresses for Your Grandson's... Because grandma deserves to look and feel her best when it's time to celebrate.

Post content has been hidden

Day Of Organization

7 Comments

Related articles