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Beginner May 2023

Guest Count at Home Event - in-laws overlooking safety?

Harriet, on August 1, 2022 at 12:03 AM Posted in Planning 0 2
Help! Indian-western fusion wedding in May 2023 - Indian in-laws want to host a pre-wedding party at home, the night before the ceremony which is also at home. Our wedding planner has said we could comfortably fit no more than 80 people in the indoor-outdoor space if we covered the pool, so that’s the count we’re planning ceremony around. They have been reluctant to listen to our wedding planner for other wedding decisions, and I feel like they don’t believe her digital floor plan and years of experience is correct.


The pre-wedding party the night before - when we started planning back in Summer 2022, the 4 of us had agreed around 100 guests invited, some of which were courtesy invites so we anticipated around 80. Now that they’ve actually started writing down names of guests, they’re at 150 guests, are struggling to reduce that count down, and seem to think 150 guests would be fine in the house/backyard. I disagree, mainly for safety reasons but also for my own sanity. I worry about damage to the house, parking (valet needed), cleanliness of the bathrooms etc., cleanup in between events (early start next day for ceremony)… and the fact that our wedding planner has said 80 people safely. We’re trying hard to persuade them that it would be better to host the party at a separate venue, but they are convinced that it would be fine to host at home and that the cost of a separate venue would far outweigh any costs incurred to host an event at home.
Thoughts, advice, any ideas welcome - I’m at a point where if this party is held at the house then I don’t think I want to be there… at our own wedding events!


2 Comments

Latest activity by Jm Sunshine, on August 1, 2022 at 9:28 PM
  • Bailey
    Expert October 2023
    Bailey ·
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    Harriet,

    Congratulations first of all! Guest count is not something that's negotiable for many people, for many reasons. If you can't afford to feed/drink, reduce headcount. If you can't fit, reduce headcount. There are ALWAYS people that you can cut down, and it sounds like you need to put your foot down and go with the original 100 count.

    If they are paying, which it sounds like they may be since they're hosting in their home, be prepared for them to want to have a big say in what happens, it IS fair. But in this case, we're talking about fire-hazard level of people and that's just not okay. No way your guests will be comfortable if 100+ people show up, and that's incredibly important.

    I would sit down and tell them exactly that, and kindly ask them to not add anyone else and tell them you're going to have to reduce the count back down. If they refuse, you may have to tell them you don't want to continue with this event for your comfortability!

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  • Jm Sunshine
    Jm Sunshine ·
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    Are all these people invited to your wedding the next day as well? People should not be invited to pre-wedding events if they're not invited to the wedding. As far as being over capacity, the safety of your guests should be a priority as well as it being a liability.
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