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Sabrina
Dedicated May 2018

large Venue. small number of Guests.

Sabrina, on April 30, 2018 at 8:39 AM

Posted in Planning 34

We currently have 75 yes responses. More people declined than we thought, around a 50% decline rate. We have 30 no replies but FMIL thinks they are all no. We are 19 days away from the wedding so I will need to confirm today or tomorrow the final number with the career and venue. Our venue holds 350...
We currently have 75 yes responses. More people declined than we thought, around a 50% decline rate. We have 30 no replies but FMIL thinks they are all no. We are 19 days away from the wedding so I will need to confirm today or tomorrow the final number with the career and venue. Our venue holds 350 people. We planned for around 100-120. Because I am from out of the United States I knew I would only have a very small number show up. I told my FMIL 7 max. 5 are able to make it. She assured it would be okay they would invite ample people and I should get the space (she encouraged getting the space we have and she is paying for it) well they did but a bunch declined. Now we have 75 guests and a huge room meant for 350 people. I feel as though the space is going to be extremely empty. I initially had a large porch swing that I was going to use for the favors but FMIL got upset we were doing that so we scraped it and favors are now going on the tables (no she was not paying for that) I have a guest sign table, a dessert area which are using barrels for instead of a normal table so that takes up more space, have a wood spool for our wedding cake table, a gift/card table and a escort card table. I am kind of pissed that I listened to her from the beginning. I wanted a small intimate space but since she is paying for the space... yeah. Any suggestions on how to make the space feel more intimate? It's a huge barn so it's rustic.

34 Comments

  • Sabrina
    Dedicated May 2018
    Sabrina ·
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    FMIL said she messaged them and hasn't got replies. I was pissed she sent messages on Facebook. This is FFIL family mostly. I have been trying to get contact details from her for these people but she says they are probably no as they haven't replied. I have told her over and over and over again that I need to confirm final numbers and she keeps saying ok. I'm hanging on a strand of hair with the woman. I can't get upset at her though but I really want to. FH has spoken to her too but she is as stubborn as they come.
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  • Going to the chapel
    Master July 2017
    Going to the chapel ·
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    This has disaster written all over it. Unless you can contact the no replies yourself, you have a decision to make. If they do show up, will you send them away? You won't have enough food for them. Or, will you order extra food on the off chance that they, or a portion of them, show up?

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  • Sabrina
    Dedicated May 2018
    Sabrina ·
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    We currently have our caterer doing a Buffett for 100. It's a family friends restaurant from FHs side that happens to be a vendor on the preferred list. I don't think food will be a problem. It's mostly the venue I am concerned about.
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  • Karma
    Devoted April 2018
    Karma ·
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    I would set up a rustic/ shabby chic lounge to fill up some space...
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  • Jen
    VIP July 2018
    Jen ·
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    I really love your venue! I would put one or two less people at each table, space the tables apart a little but further..... maybe have a slightly larger dance area. I have some tables with pictures, a table for the guest book (equivalent), a candy buffet table, cake / groom's cake table, a photo booth with table, the DJ set up area. All of which takes up space.

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  • Karma
    Devoted April 2018
    Karma ·
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    Why are you still utilizing your FMIL? She’s the one who got you into this predicament in the first place.
    Your FH and you need to reach out to these folks to get your RSVPs squared away...
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  • FME
    Master March 2018
    FME ·
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    Why can't you and/or FH make the phone calls to the non-responders? Don't rely on other people To do your work for you.

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  • MrsRies&Love
    VIP May 2018
    MrsRies&Love ·
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    I think 70-90 people would be great for that space! My cousin got married in a building in PA that looks exactly like that, definitely just as big, and they had about 80 guests. The space was nice and airy with plenty of room, and certainly didn't look bare. If you have enough tables for 70 in that space, DJ, cake, food, etc. it will fill up much more than you can imagine.

    Also, our couples shower hosted less than 30 in a space meant for 200. I was nervous that it would be too much space, but it ended up being absolutely perfect. I wouldn't stress about the overabundance of space, it'll be gorgeous!!!

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  • Lucky
    Devoted October 2018
    Lucky ·
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    Your venue is beautiful! I would add long tables instead of round and/or a lounge area.

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  • Tanya
    Expert May 2018
    Tanya ·
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    I would suggest putting a 90 degree turn on your reception layout.

    Instead of what would normally be considered the "front of the room", make that the side.


    I had a gathering of 23 people in a room that held 75, that was the solution to making it feel not so empty. The tables were spaced out so that there was plenty of room for mingling and getting between the tables.


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  • roxana
    Just Said Yes April 2028
    roxana ·
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    Hwy i love the place you gonna get married or you marry

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  • Pirate & 60s Bride
    Legend March 2017
    Pirate & 60s Bride ·
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    I love this idea, Melissa! Very unique.

    Maybe put up a few extra haystacks as a photo area too? A photo booth might feel too small/constricting, but an open area with hay and/or other decor/props would be so fun for people to take selfies or the photographer to take some guest photos!

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  • Pirate & 60s Bride
    Legend March 2017
    Pirate & 60s Bride ·
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    I agree with this too. More tables of 6-7 guests would be better than packing in 10 guests at a table.

    Oh! If you're having a cocktail hour, you could set up the bar with several tall cocktail tables (no chairs) to make that the "bar zone" which will also take up some space. A cheap votive candle with flameless tea light on each table will be fine for decor.

    Also, can you pull any tables (dessert, appetizer, cake, gift) into the room more instead of pushing them against the side walls like in those photos? I would cluster more things in the middle of the room, just don't push anything to the walls if you can avoid it. Our outdoor winery patio venue was HUGE for a reception of only 50 guests, so we made the focus the band/dance floor. We put 6 short cocktail tables/chairs around the dance floor, 6 large dining tables behind those, then 4 high cocktail tables (no chairs) behind the dining tables close to the bar. The whole area was kind of far from the entrance, but by clustering everything together it felt much more intimate.

    Your venue is beautiful and it feels intimate because of the wood and architecture! You'll be fine.

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  • Charity
    Devoted December 2021
    Charity ·
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    I suggest karaoke

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