Limited Seating on Shuttle

How many total guests are you inviting? Will your venue allow cars to stay overnight? How much is an Uber from the hotel to the venue? As a guest, I’d feel a little put off that transportation is only guaranteed for the first 50 people.

I agree with Sarah.

My first question is whether or not your venue allows guests' cars to stay overnight. If they don't use the shuttle to get to the venue, but use it to get back to the hotel, then their car will be left at the venue overnight. So I'd double check on that if you haven't already.

Second, I'm not sure how well the first 50 guests idea will work out. If it were me, I'd go ahead and subtract you, your spouse, bridal party, and any family members that you know will be using the shuttle, from the total 50 count. You don't want to end up having 50 guests call dibs on the shuttle, leaving you and your wedding party without a shuttle ride.

Honestly, I wouldn't provide shuttle information to all guests. We've had friends provide that information to only the wedding party, family members, and certain friends, and it worked out great. Most, if not all, of your guests will expect to transport themselves, and will plan accordingly, especially if it's only 30min away.

I would probably just offer the shuttle back for all guests and use the shuttle there for family, etc. that way you can just tell people there will be a shuttle back to the hotel leaving at “x” time and “z” time.

The other issue with a shuttle you have to consider is that there won't be exactly 50 people ready at the exact same time. That's a pretty big problem with shuttles, so then the next group of people won't be able to leave for a whole hour. If I were a guest I would probably Uber there and take the shuttle back. It can get kind of wordy if you put all of that on the invitation. I would probably just put it on your website, if you have one.

We’re also providing a shuttle with 50 seats. I’m having the guests rsvp if they need it. If more than 50 say yes, I’ll have the shuttle make two trips and provide drinks for the early guests while they wait (although for me it’s a thirty minute round trip). I’m planning on assigning guests a shuttle time slot and adding in an extra ten minutes as buffer in between trips. It’s necessary for my venue since there’s no Uber/lyft available and people will be traveling far to get to my wedding.

I would change, "First 50 guests to RSVP online will be able to be transported to the venue. Afterwards, the shuttle can bring back as many guests throughout the night." to "The first 50 guests to RSVP online will be transported to the venue on the first trip. Afterwards, the shuttle will transport anyone who needs a ride throughout the night." Just my opinion, but I think it's a little clearer that worded that way.