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Luckybride
Dedicated June 2018

Logistics of cocktail reception? 🥂

Luckybride, on January 3, 2018 at 8:04 PM

Posted in Planning 32

Thinking about how a cocktail style reception might work, as in the flow (dancing, cake cutting, etc). Anyone attend or host a well done cocktail reception? What should I keep in mind so that it is a successful event? For the record, I'm not considering this as a way to lower costs. I fully expect...
Thinking about how a cocktail style reception might work, as in the flow (dancing, cake cutting, etc). Anyone attend or host a well done cocktail reception? What should I keep in mind so that it is a successful event?

For the record, I'm not considering this as a way to lower costs. I fully expect heavy appetizers to cost more. There will be a mix of hors d'oeuvres, some lighter finger foods and hearty items too. There will also be plenty of seating (more than actual guests). There will be a short ceremony on site with reception to follow on the patio and indoor space. Saturday evening is the plan.

32 Comments

  • AQuixoticBride
    VIP July 2018
    AQuixoticBride ·
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    I think adults can handle themselves. Especially a group of 50 people. I don't know about OP, but we're using a mix of four tops inside, high boys and patio furniture outside. So the tables aren't large, and because there's no assigned seating guests can go where they want and aren't stuck anywhere.




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  • NoraBoraXD
    Dedicated May 2018
    NoraBoraXD ·
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    I don't think that's necessarily true. If you only know the bride and groom, does that mean you're not going to interact with anyone else while they're busy? That sounds like a very... what's the word... cliquish? segregated? fragmented - like instead of one big wedding it's a bunch of isolated islands/groups. Reception halls, wedding venues, parks, whatever - they are specifically designed to be sociopetal spaces so the idea that there will be no mingling... sounds inherently wrong and boring to me.

    This is, of course, just my opinion. There will always be people who are more quiet and shy, but there should be enough friendly faces around that they don't feel that they are among strangers and can enjoy themselves.

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  • Jacks
    Rockstar November 2054
    Jacks ·
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    Yes, it's true. Some people are very introverted, and others have social anxiety. Just because you're not affected by these issues does not mean that no-one else is.

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  • C
    Master July 2018
    Cuoghi ·
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    Sounds fun!
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  • Mrs.Whooooo
    Master May 2017
    Mrs.Whooooo ·
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    Will there be alcohol at this cocktail reception?
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  • Luckybride
    Dedicated June 2018
    Luckybride ·
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    Yes, but probably only champagne, wine and beer. About half the guests do not drink. We will be providing the alcohol so sticking to just a few types will be easiest.
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  • NoraBoraXD
    Dedicated May 2018
    NoraBoraXD ·
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    Yes - I acknowledged that - but the space itself should still be designed to encourage social interaction.

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  • Luckybride
    Dedicated June 2018
    Luckybride ·
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    I don't want to deal with assigned seating, I just don't think it's necessary. I may reserve a table or two for parents and grandparents. I plan to have a mix of tables regular and high tops and I think some lounge type would be cool too. I need to get a quote on that.
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  • FutureMrs.L
    Master September 2018
    FutureMrs.L ·
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    I have social anxiety, I also CAN'T stand for long. Without seating, what would i do?? People aren't going to give up their seat just so i can sit. Also, with knowing a few people there, would i feel comfortable sitting with people i don't know?? Probably not. Even when i'm with my groups of friends i can be shy and quiet. No two people are the same. If i couldn't sit somewhere, there wasn't enough food, and i felt uncomfortable because i didn't really know many people, i'd honestly leave. I'd hope my friend/family member would understand when i explained i was leaving.


    There needs to be seats for everyone. There needs to be enough food for everyone seeing as how they'll possible miss a meal or two. Heavy appetizers wouldn't hold me or FH over if we didn't eat lunch, and now no dinner. Assigned seating isn't that difficult to do. Heck even WW has a built in tool for it.


    Also, Adults can be very cliquish. You'd think they aren't, but indeed it happens.. I've witnessed it in several settings.

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  • Heather
    VIP January 2019
    Heather ·
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    Focus on the music and how/where the seats are, have a plan for the food -what comes out when, the timing, ensuring guests get enough, etc. It sounds like it will be a lot of fun. I think you have a good sense of the atmosphere you want to promote. Good luck.
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  • caitlin
    Super May 2017
    caitlin ·
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    I know it's a UO around here but we did something like this--heavy passed apps, food stations for dinner, etc, no seating chart but plenty of seating for all, and it worked. we had a variety of seating options (large rounds, cruiser tables, a bunch of couches and coffee tables). our venue coordinated the food timing. we had about an hour of cocktails while they flipped the larger room over from ceremony setup to dinner setup. talk to your caterer about setup and timing, and if you have an MC ask them to announce the shifts from cocktails to dinner stations (or your DJ if you have one). we did a couple of toasts during cocktail hour, a couple more during "dinner," cut the cake, and then danced the night away. i got to eat dinner with old friends, we got to mingle and check in with all of our guests over the course of the night, and folks kept telling us they really liked the opportunity to mingle. it was a dream. Smiley smile

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