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Ms.Kitty
Dedicated September 2015

Outdoor Ceremony/Reception Same location - How to move from one to the other?

Ms.Kitty, on December 19, 2014 at 3:16 PM Posted in Planning 0 3

Our outdoor ceremony & reception are in the same location: nice secluded wooded venue with nary a business or Mickey D's for miles and miles. So we're trying to figure out how we can move from the "ceremony" portion of the day into the "reception" portion. To compound things, our budget is small. Like $4K for everything (yes everything) so we were thinking of only renting 100 chairs (100 chairs = 100 guests) and just moving them from the 'ceremony' spot over to the 'reception' spot which will have the tables set up in a second small clearing adjacent to our ceremony location. I know it seems like people throw around $100 like its nothing for weddings but for me, renting a second set of chairs would mean letting something go: like food or decorations or favor... But it seems tacky to say "okay now if you'll grab your seat and follow us over this way.."

Ideas, suggestions, advice?

3 Comments

Latest activity by songbird, on December 19, 2014 at 3:31 PM
  • Ms.Kitty
    Dedicated September 2015
    Ms.Kitty ·
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    We were thinking combination of groomsmen/ushers, my drumming group, and some of the venue staff (small venue though, only a handful of people). It'd take them maybe 15 minutes to do it (maybe less) but I don't mass confusion or panic to clog up the works...

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  • edkeller33
    Devoted September 2015
    edkeller33 ·
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    If you're having groomsmen, this sounds like a good job for them. After you "walk out" as a couple, maybe have the officant say something like "we'll have a brief break while our groomsmen set-up the chair at our reception location." I've never seen this done but at one venue I looked at there was going to need to be time to transition like this.

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  • songbird
    VIP March 2014
    songbird ·
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    We reused chairs from the ceremony for the reception. Here's how we handled it:

    We had a "cocktail hour" in between. The cocktail hour set up had a few high-top tables and a few low top tables with some chairs (~20) to accommodate the guests that would not be able to stand for 30 minutes at a time. During the CH, a small team of people moved 102 chairs from the ceremony to the reception location. If the guests were paying attention, they could actually watch the whole process (since the CH location was in full view of the ceremony site) but, well, I didn't care. (It would have been an additional $610 to rent a second set of chairs.)

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