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Krysten
Just Said Yes July 2023

Outdoor vs Indoor Ceremony

Krysten, on March 4, 2023 at 1:58 PM Posted in Planning 0 8

Hello!

I am having the hardest time choosing to have my ceremony inside or outside. My wedding is taking place in Downtown San Antonio, Texas at the Southwest School of Art on July 29th. When I initially booked the venue, it was with the idea that the ceremony and cocktail hour would take place outside and reception inside. The outdoor space is large and spacious and we loved that the gazebo is against the iconic Riverwalk-although, the indoor space is what we fell in love with and knew reception would take place inside. As planning has gone on, this has now been up in the air. I saw some photos of ceremonies that took place inside and absolutely loved it as well - therefore I started considering this option - and now can't seem to make up my mind considering the pros and cons of both. Probably the largest con to the outdoor option would be the heat - summers in Texas are of course hot - this is known and we had the thought process that we don't intend for our ceremony to be long - 20 minutes top - and our cocktail hour will be outdoors as well so I didn't see it to be too problematic that there is an extra 20 minutes outdoors. This space has tons of trees - it is not completely shaded - and is in the middle of Downtown so not a more remote/barn location that I think can tend to be hotter. The indoor option has it's own cons in that we would need to hire someone to flip the room (we do not currently have a wedding planner and didn't intend to hire one but would need too for this) and will be a smaller space since part of the room will be blocked off where all tables/chairs/decor will be - so we will need to consider/make sure that once we finalize our guest count that this will work (with the understanding that we are inviting 180 and space fits 100) While I will probably remain conflicted lol - would love to hear any thoughts/opinions


Outdoor vs Indoor Ceremony 1


8 Comments

Latest activity by Kimberly, on March 6, 2023 at 2:33 PM
  • Erin
    Super May 2022
    Erin ·
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    Beautiful venue! Texas lady here as well! Where are most of your guests from? If they’re well used to the heat, 40 minutes out there might not be too bad.


    About the room flipping thing - you wouldn’t necessarily have to hire a full-fledged wedding planner. A day-of coordinator (much cheaper) could handle this. I would suggest looking into them. You could even see if there’s someone on Thumbtack. We planned everything ourselves but hired a day-of coordinator and now recommend it to everyone! They just help ensure that everything you bought and hired arrives/is placed where it should and that everything runs on schedule. We also liked having ours because it meant she was worrying about all of that instead of our parents and siblings having to do that and “work” on the day of our wedding.
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  • Krysten
    Just Said Yes July 2023
    Krysten ·
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    Thank you Erin! Yes about 90% of our guests are in town-so that was my thought as well! It is always hot LOL

    Day of coordinator is a great option-I might need to look into that more! Thank you!

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  • Taylor
    VIP October 2022
    Taylor ·
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    I’m a sucker for outdoor weddings. I had mine outdoors. I just think it makes for pretty photos. Like Erin said, if most of your guests are from Texas they might be okay outside as long as you give them a heads up. Also second a day of coordinator. It was the best decision I made. I didn’t have to think about anything day of. She took care of everything!
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  • C
    CM ·
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    First things first. Unless you already know differently for some reason, there's no way I would plan on 80/180 sending regrets. That's over 44% ! The typical decline rate can depend on a number or things but in my own experience was more like 15% with a mix of locals and out of towners. I think the average is about 20% but it could be a lot less if most people live nearby.

    I would strongly reconsider doing an outdoor ceremony and cocktail hour in San Antonio in July. I have been to weddings where it was not nearly as hot as it can get where you live. In the sun, dressed for a wedding, it can feel much, much hotter. Hair and makeup melted, people were miserable. Twenty minutes can feel like an eternity, and don't forget, guests will come earlier to be there on time.

    In general, the weather has to be ideal for it to be a pleasant guest experience. The risk of rain, wind, and heat would not make it worthwhile for me. Of course, a lot of people want outdoors due to Covid, if that is still a consideration. I'd say if you can be flexible and decide last minute, it's one thing, but if you have to commit ahead of time, there's no way I would take the chance.

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  • Cece
    Rockstar October 2023
    Cece ·
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    I completely agree with this. Texas in July can be way too hot. I would never ask my guests to stand outside for that long. I have attended a Wedding in the dead heat of summer in the Midwest (not usually as hot as Texas), and it was completely miserable. Guests were getting up during the ceremony to go inside because they were so hot! And even though your ceremony will only be 20 minutes, guests tend to arrive 20-30 mins early. That’s nearly an hour already. Then add cocktail hour on top of that! 🥵🥵 I would choose the option that is most considerate to your guests.
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  • C
    Just Said Yes April 2024
    Carrie414 ·
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    I think logistically an outdoor ceremony/cocktail hour makes sense, since this allows you to have multiple locations for each event, you wouldn't have to hire anyone for a flip which can be stressful, and guests will have more places to move around in between events. You just have to make sure the guests are as comfortable as possible while they're outside. This includes having PLENTY of cold water before and during the ceremony. Even having other drinks like lemonade or mocktails. Also having hand fans on each guest's seat can work so they can fan themselves and block out the sun. If it's in the budget you can also hire an ice cream or popsicle vendor for cocktail hour, supply those pretty paper umbrellas to block out the sun, or even have portable fans. And then the dress code can reflect this as well, having a dress casual or cocktail style dress code over a formal or black tie dress code so people can dress in cooler outfits. Jamie Wolfer on YouTube did a great video on how to make a summer wedding more bearable for guests. Good luck and happy planning!!
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  • C
    CM ·
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    None of those things will make a significant difference if it's as hot as it can get in San Antonio in July. If you need those kind of things, I think you need to have a Plan B.

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  • K
    Super September 2023
    Kimberly ·
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    I would vote for outside just based on your numbers. If the inside holds fewer guests than you’re inviting, that’s taking a huge risk. This is usually not just venue preference but tied to the fire code, so your venue might not have the wiggle room to accommodate a higher number.


    Also, I agree with those saying that it depends where your guests are from. It’ll be really difficult for guests coming from a cooler climate because they’re not used to this weather, while locals will understand how to dress, hydrate accordingly, etc. I live in FL, and if someone invited me to an outdoor summer wedding here I wouldn’t even blink, but if someone invited me to an outdoor fall/winter wedding in Maine, I would be very hesitant. But that’s just because of what weather I’m used to navigating. I would definitely make sure to have water stations set up, go with a more casual dress code, and take this into account when selecting wedding attire, especially for the men. Also, what time of day is your ceremony compared to sundown? Even though it doesn’t fully cool off at night, that 10-15 degree drop can make a huge difference.
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