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Expert September 2020

Reminder: Keep your own payment records

Emily, on August 14, 2020 at 8:29 AM Posted in Planning 1 15

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Hi all!

I'm a CPA, so records are kind of my life anyway. Over the years I have caught a few clerical errors that have resulted in getting refunds, and I think it will happen with my wedding as well.
We are a month out from the date, so we got the final billing this week. I paid it since it had a same day due date, but I did go back and check this morning. Between my payment records since we started paying in January, and the final count invoice total, I'm seeing an overpayment of about $2,000. I emailed the venue this morning with my schedule of payments versus the total invoice, and I will do an update once the situation is resolved.
Just a friendly reminder to everyone to always check your payment accuracy - ideally BEFORE payment, but you know - wedding stress crunch.

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15 Comments

Latest activity by Emily, on August 29, 2020 at 8:22 AM

Master October 2020
Yasmine · on August 14, 2020 at 8:44 AM
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Definitely! I keep track of all of my payments (the day, how much, and method) and have been for any contract!
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Master October 2020
Margaret · on August 14, 2020 at 8:46 AM
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Great reminder! I use the WW budget to keep track of all my Payments additionally we are using our joint account to make all wedding payments so we can track accurately
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Expert September 2020
Emily · on August 14, 2020 at 8:53 AM
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I think I'm at least lucky that they actually allow us to pay with credit card, so the points have been EPIC. Throughout, I was doing tracking on the payments alone but comparing with his final owed amount I was like "now wait a dang minute" 😂
There is still the opportunity for user error, but it would have to be a pretty interesting explanation.
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Master October 2020
Margaret · on August 14, 2020 at 9:15 AM
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That's exactly what we've done, loving the points! 1st Anniversary vacation paid for!
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Legend June 2019
Melle · on August 14, 2020 at 10:49 AM
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Good record keeping !
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Legend March 2017
Pirate & 60s Bride · on August 14, 2020 at 1:41 PM
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Our venue charged us for an extra room. That was about $1500 (for 3 nights). Glad I checked my previous receipts!
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Expert July 2021
Laquita · on August 15, 2020 at 2:18 AM
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This is such a great reminder. FH has actually been paying on our venue & I always tell him to remember to get a receipt & make sure to keep record of what he's been paying, thus far they've been good at giving him emails on what he's paid & how much his remaining balance is. He tends to double check what he's been paying & asks questions.
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Expert September 2020
Emily · on August 15, 2020 at 7:00 AM
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UPDATE
I'm vindicated - they did indeed make a mistake and didn't count the initial deposit payments we made way back in the beginning. They are going to credit the $2,000 back to the card. Not a *huge* deal - but money is money and it's best to pay what you agreed to.
Always reconcile it back to your remaining balance! Hope this reminder helped someone else catch an error. 😂
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Expert September 2020
Emily · on August 15, 2020 at 7:01 AM
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Yeah, the errors that get missed are always like "one extra X". Glad you found it!
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Expert September 2020
Emily · on August 15, 2020 at 7:04 AM
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Good for you guys! It can feel like being a pain (but with my day job, I'm basically used to it.) Having to follow up all the time via email and go "I know you said on the phone the new price was X, and we agreed on Y# - please respond to confirm." LOL Sometimes doing the wedding just feels like work.
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Master April 2021
Mrs. Spring · on August 15, 2020 at 8:38 AM
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Yes, you couldn't be any more correct. I booked a venue last year and they made several contract and billing errors. It was so bad that I decided to cancel completely and I ended up receiving a 100% refund.
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Devoted December 2021
Asia · on August 15, 2020 at 11:29 AM
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Smart. Thanks for the heads up. We created an email address specifically for wedding stuff because using our personal email will definitely cause wedding stuff to get lost.

We have individual envelopes for each big expense for the wedding (venue, caterer, decorator, entertainment, honeymoon, etc)
I’m anal about my money especially how hard we are working to pay things off. Lol but this was good advice.
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Expert September 2020
Emily · on August 15, 2020 at 11:54 AM
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Yes! The separate wedding address has been clutch.
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Expert July 2021
Laquita · on August 15, 2020 at 1:29 PM
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Yeah lol It can be a pain, but we'll take that over realizing we're overpaying. We get a receipt and email confirmations with the remaining balance & FH doesn't miss any details.
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