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Imani
Master July 2022

rsvp Deadline

Imani, on June 2, 2022 at 10:34 AM Posted in Community Conversations 0 38
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Our deadline is June 30th to RSVP. However, I am going to send a reminder text message to inform everyone that the deadline is approaching. We have a lot of people flying in from out of town and I do not want to wait until after the deadline to remind them as flights are expensive right now. I’ve found a nice message to send them however, I am trying to find the best way to tell them ‘if you do not RSVP you will not have a seat’. We are only accommodating 100 guest, our venue doesn’t need a final headcount because regardless we’re paying for 100 even if only 75 show. Is saying, if you do not RSVP you will not have a seat too direct? Or please RSVP to ensure your seat? I really need them to understand if we don’t receive their RSVP they will not be accounted for.

38 Comments

Latest activity by Imani, on June 4, 2022 at 5:35 PM
  • Jasmine S.
    VIP May 2022
    Jasmine S. ·
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    If your deadline is June 30, do not contact them until June 30. It's very normal for half of wedding guests to wait until the last minute. I understand you're concerned about the cost of travel, but that's their responsibility to figure out, you don't have to police it.
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  • Imani
    Master July 2022
    Imani ·
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    So after June 30th - what’s a good worded text message to send out?
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  • Jasmine S.
    VIP May 2022
    Jasmine S. ·
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    I suggest something like: "Hi there, just a reminder that yesterday was the deadline to RSVP for our wedding. Our caterer needs our final numbers. Please let us know if you will be coming by the end of today, or else we will have to mark you as a no, and will not be able to accommodate a seat or meal for you. We hope you can make it!"
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  • Imani
    Master July 2022
    Imani ·
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    I think I am too nice lol - my sister said something along these lines and I told her I thought it was mean.
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  • Michelle
    Rockstar December 2022
    Michelle ·
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    Don’t contact anyone until the evening of June 30 when you go down the list of everyone who forgot to rsvp. A personal phone call goes further than a text and is something people can’t read and avoid. “Our wedding is on “date” and we need to know if you are attending to give the caterer an accurate headcount. Are you able to attend? If not you will be missed and we can meet up later”. Do not hang up before getting a yes or no. Do this with all names who are unaccounted for between the rsvp due date and the deadline for the caterer.
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  • Debbie
    Dedicated August 2022
    Debbie ·
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    Agreed you should wait until after June 30 to start reaching out. Something like “If we do not receive your RSVP within the next two days, we will not be able to accommodate you on ‘wedding date’ so please make sure to let us know either way!”
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  • Imani
    Master July 2022
    Imani ·
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    I wouldn’t want to do a phone call because it puts them on the spot. I know if I did that I would get a lot of ‘Ill have to get back to you’ or people who will say yes, just because I called them. I rather send a text as a final reminder and be done.
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  • Imani
    Master July 2022
    Imani ·
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    I am drafting this up. I can include please understand if we do not hear back, we will have to assume you are not attending? No? I just don’t want it to come off rude. That’s the main thing I am worried about.
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  • Debbie
    Dedicated August 2022
    Debbie ·
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    I like that! Not rude!
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  • Imani
    Master July 2022
    Imani ·
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    Thanks Debbie!
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  • S
    Devoted September 2022
    Sara ·
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    I think this is a good text to send to everyone individually. I would send it the day after the deadline. And give them 24 hours to respond and if they don't.... mark them as a "no".

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  • PermaGrin
    Devoted June 2022
    PermaGrin ·
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    Echoing that i get annoyed when people reach out before the deadline - I have actually declined events I would have otherwise attended .

    I would be nervous to put if we do not hear back we will assume you are not attending - people might just not respond then instead of saying no. I think you may get more clear cut answers sending individual messages versus a group message

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  • Imani
    Master July 2022
    Imani ·
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    Thanks Sara! I hope within these next couple weeks we get more RSVP.
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  • Imani
    Master July 2022
    Imani ·
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    Yeah - I would send them all individually. I just have a general text message that everyone will receive. I just wanted a nice but to the point message to inform them that the deadline has passed and if we do not hear back, they will not have a seat. On our website we ask them to accept or decline and I will also include that in the text message as well.
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  • PermaGrin
    Devoted June 2022
    PermaGrin ·
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    Ahh I get you - yes that sounds perfect! and asking for a response either way is always a win

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  • Imani
    Master July 2022
    Imani ·
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    Thanks a lot PermaGrin!!
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  • Mrs.evans
    VIP October 2022
    Mrs.evans ·
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    Hey imani girl how are you I have done the same thing giving them friendly reminders of the deadline. And still having postal services problems so now I am texting them some of them didn't even open it or just looking at it when I hit them up smh girl 🤦🏽‍♀️some are or they say what card I'm like the one in the envelope. Like you can not miss once you open it its sitting right there.
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  • Imani
    Master July 2022
    Imani ·
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    Hey Monique! I thought about you the other day! How are you doing girl? I am doing good. We are in the last 2 months for our countdown!!! I had my cousin tell me she didn’t know she if she RSVP or not & another one tell me they didn’t know they needed to SMH .
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  • Mrs.evans
    VIP October 2022
    Mrs.evans ·
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    Aww I'm hanging in there the devil is trying to stop my blessing but keeping my prayers going up there to Our O mighty God. So far the train is still moving this is crazy that the ppl that we inviting to our wedding can't answer a simple wedding invitation 🤦🏽‍♀️. Omg she didn't know that you needed it no we just sent them out as junkmail. We need it so you are counted for a meal 🤣🤣🤣. We still have a few things to do book the DJ. And transportation then pay on the cake that I got a good price under $500.
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  • Imani
    Master July 2022
    Imani ·
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    LOL RIGHT . like this was jus for fun smh - grl sometimes our people really get on my nerves. That’s good for the cake. It seems like everything is coming together. Y’all are doing the 3 tiered cake right?
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