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Just Said Yes May 2025

Should i get a month/day-of coordinator?

Alexis, on August 20, 2024 at 5:17 PM Posted in Planning 0 3

Who is for or against having a day-of coordinator for their wedding? I’m seriously considering one because I’ve heard too many horror stories from friends who didn’t hire an outside coordinator and relied on family or the wedding party instead. It often led to a lot of stress for the helpers or even for the guests who stepped in to assist. On the other hand, friends who did have a coordinator—whether hired independently or provided by the venue—seemed much happier with how their day went.

However, when I asked the manager of my venue if there were any day-of planners they could recommend who were familiar with our location, he said that coordinators almost never necessary. He assured me that if I am going to do most of the planning myself anyway, with a good caterer (our venue doesn’t include catering) and his own help, everything should go smoothly.

Now I’m really confused. I’d love to hear from those who hired a coordinator about how it was helpful or not, and from those who didn’t about how they managed (and if it worked out well or not).

3 Comments

Latest activity by Lisa, yesterday at 11:26 AM
  • L
    Beginner December 2024
    LCH ·
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    I think it depends on a few factors including how much you are planning to DIY and how much involvement the event manager at the venue has in the day. I spent about 12 years as an event coordinator for venues, my role was not a wedding planner for the brides but just the coordinator to make sure the room was set (with items they rented from us or that was provided from us), and to help direct the caterer, DJ, florist, etc. to where everything was and making sure they were good to go. In the areas I worked in rarely was there an event coordinator involved. All that said, if you are planning to bring in a lot of decorations yourself to set up, then yes, you’ll need someone to take all those items back out, typically the night of. Often I’d see brides and grooms try to talk with me at midnight about leaving everything until the next day or Monday, when in reality we had to set for another event for the next day. I feel they often thought their friends and family would still be around to tear down and instead maybe some were too tired, too drunk, or just didn’t want to do the work.


    I’ve hired a day of coordinator for our 40 person ceremony/reception but it’s strictly because our venue is very hands off- we just pick up a key then return it, doing everything ourselves. I really don’t want my friends or family to do any tear down or worry about making sure the candles are lit, appetizers are set, or there caterer showed up.
    I hope this is helpful, best of luck on your big day’
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  • Andrea
    Rockstar January 2024
    Andrea ·
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    A day-of coordinator is absolutely worth it! I didn’t have to worry on the day about whether things were set up right or if the vendors needed anything. She took care of things I never thought of and only asked me what was necessary. She even brought me a plate and made sure I ate at the reception between talking to people. (Hubby complains he didn’t eat anything at the wedding, and I remind him he said no when DOC offered him a plate!) it’s really nice for there to be a point person for everyone to raise issues with that isn’t you.
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  • Lisa
    Rockstar July 2022
    Lisa ·
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    I 100% recommend a day of coordinator. My husband and I originally weren't going to book one, but we ended up changing our minds. And I'm SO glad we did!! She took care of things like coordinating our rehearsal, setting up our decor on the morning of our wedding, gathering people for our photographers so the formal photos went quicker, helping with timing/spacing for those who were walking down the aisle during the ceremony, set up beverages and appetizers for my husband and me to enjoy in the bridal suite during cocktail hour before our entrance to the reception, kept the timeline on track, handled tear down for the reception, and much, much more. She was honestly a life saver, as I didn't realize ahead of time how many random things would come up that day (even with as much preparation ahead of time as possible), and she handled them all! My husband and I truly got to enjoy our day instead of running around to take care of everything. Totally worth the cost.
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