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Alexis
Expert June 2021

Venue Capacity Smaller than Guest List

Alexis, on December 30, 2019 at 10:58 AM Posted in Planning 0 26
Hi everyone!



After an incredibly stressful year and a half of being engaged and trying to accommodate for everyone else in the planning process (habitual people pleaser here), my FH and I have officially decided just to have our ceremony in Las Vegas.
At this point, we both just want to be married, and all that really matters to us is saying "I do," so we felt that Vegas would be our most simple & cost effective route while still making it somewhat worth while for guests to come & celebrate with us.
I'm currently in between two venues. One can accommodate up to 100 people, while the other can only accommodate up to 45. We have cut down our guest list significantly, but still have about 55 people in mind, minimum. We are only having a ceremony and then going out on the strip afterwards to celebrate, it's out of state for everyone on our list, a lot of our guests have kids (under 21- kids also included in that 55 guest count), and our date is also in between Thanksgiving and Christmas, so we understand if people can't or even just don't want to attend, and it's likely that a lot of people won't. I'm just leaning more towards the one with the more restricted capacity, and I don't know if I should over invite and hope at least 10 people will not attend, or just go with the other venue to be safe.
We understand this is far from traditional & typical wedding etiquette, but I'm just tired of bursting into tears just thinking about planning and trying to please everyone, and this is really the first idea that has either of us excited to get married since we got engaged. At the end of the day, we don't care if it's just us two in Vegas, but we still wanted to invite our family and friends if they could/wanted to be there with us on our special day.
Thank you for any & all advice!

26 Comments

Latest activity by Alexis, on December 30, 2019 at 7:26 PM
  • Vicky
    VIP January 2020
    Vicky ·
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    First, don't invite over capacity. Second, if you're inviting guests to witness your ceremony, you need to host them in some way afterwards with food and drink appropriate to the time of day. If you really don't want to be bothered to plan something for your guests, just elope and don't invite guests. Once you invite other people you have to put treating them well at the top of your priority list.

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  • Alexis
    Expert June 2021
    Alexis ·
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    People on WW are so quick to judge.


    Here's the thing: I have been "bothered" to plan something for my guests. I do not owe you an explanation of my situation, but just know we have made a lot of sacrifices up to this point to make something more traditional work. This route has actually been suggested to us by both of our families numerous times. I also said we would be going out on the strip to celebrate. I did not say I wouldn't pay for whoever chose to come out with us for dinner & drinks, ergo "hosting my guests" in some way. Not to mention, people have delayed, low-key receptions/parties all the time, which we planned on doing at a more convenient date also for those who can't attend the ceremony considering our ideal wedding date is in between expensive & busy times for travel, and a majority of my family and people in his extended family live out of state, but we know that we will still have people who would like to attend the ceremony regardless. We are not asking anything of our potential guests at all, no expectations other than to let us know if they will be there or not. No one has to come if they don't agree with it. Everyone involved knows what we have going on, but I just asked for advice on the ceremony location given the circumstances. Thank you for your input.

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  • M
    Expert October 2021
    Megan ·
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    Girl.


    That advice still stands. I promise you, no matter what you're kind of sure of with people not attending (holidays, travel, etc.) it's always a bad idea to book a venue with less capacity than your guest list.


    Additionally, from your OP, you just said "we're only having a ceremony and then going out to the strip to celebrate." To pretty much anyone, that sounds like "we're going to a club and people can come if they want!" In those situations as well, it's incredibly difficult to pay for everything. Do you mean you'll be taking everyone out to dinner on the strip?


    I'd definitely pick the venue with the capacity to hold everyone on your guest list.

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  • K
    Dedicated 0000
    K ·
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    I wouldn't invite more than the capacity can hold. Is 45 the absolute max? Any chance of squeezing in 10 extra? Seems sort of extreme to get a venue for 100 for 55 guests. But I'd go that route over the 45 guests, just in case. Also, people might bring a +1 without telling you. Sounds like you're already stressed out. Don't add to the stress by getting a venue too small!

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  • K
    Dedicated 0000
    K ·
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    On that note, you might want to find a place that can hold that many people. Doesn't need to be a traditional venue with all the wedding bells and whistles, but you don't want to be in the situation of not being able to find a place. You could even just rent a private room in a restaurant

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  • Jmz
    Expert July 2022
    Jmz ·
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    Ahhh that judging in the beginning...! And yes I've also noticed some of the harsh judgement around. 🙈
    OK if it makes you feel better I can understand where you're coming from! Unfortunately I can't help you with the venue decision. I would also probably want to opt for the smaller venue and hope people RSVP no, but I'm not saying it's a good idea. In fact it's probably not. Maybe the bigger venue is actually a lot less stress for you since you've already been struggling. Then you know that regardless, your guests will all fit.
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  • Alexis
    Expert June 2021
    Alexis ·
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    I accept the advice on the venue. That's what I was asking for. I didn't appreciate the assumptions following.


    My original post is only referring to the day we are getting married, and again, is only about the ceremony location so I apologize for not feeling it necessary to mention a delayed "reception." We plan to go out afterwards, yes, and paying for those in attendance. But these venues also have cake & punch type add-ons that were a huge part in narrowing it down to these two for numerous reasons (i.e. people with kids- we obviously don't expect them to come out on the strip), so apologies for not including that tidbit as well. We just wanted to also invite people out with us that night. Neither of us are big "club" or party type people, so it's not like that's all we're there to do. We've joked that this will be our first and only trip to Vegas.
    Apparently I need to learn to share more information the next time I decide to post a question. I just shared what I felt was relevant to the capacity situation.
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  • Alexis
    Expert June 2021
    Alexis ·
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    I've looked at private rooms in restaurants, and most are even smaller Smiley sad


    The nice thing about the 100 people venue is that there are multiple locations to host, varying in accommodation for 25-100 people, so I have a few choices and could get a better suited location for the ceremony. I just feel like the other location has better bang for your buck, and so far they've been more informative and helpful. Luckily, our family is under the 45 count. Just adding our friends puts us over, so that's something we might talk about more before we book anything officially. Again, we're not super picky, so worst comes to worst, we pick the other venue.
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  • Alexis
    Expert June 2021
    Alexis ·
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    Yeah, that's what I'm thinking. I tend to overthink this stuff because I still do want to make sure I can accommodate everyone. But my FH actually just called me to say he talked to his mom and she recommended another location that would likely be better suited for us so this might not even be relevant anymore lol.
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  • Amber
    Dedicated October 2020
    Amber ·
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    Either make an A & B guest list (only send out 43 invites - remembering to include yourselves in the capacity) then if people respond "no", send out invites to the others (B list). OR go with the bigger venue. You don't want to be screwed if all 55+ can make it.
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  • Jennifer
    VIP August 2021
    Jennifer ·
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    I would go with the bigger venue since their space offers more customization! Smiley smile

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  • Alexis
    Expert June 2021
    Alexis ·
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    We actually considered this route! Luckily, our family fits under the 45 person threshold. It's just out friends that puts us over. My MIL is doing some research for me too (love her), and has sent me a few others that could be more accommodating.
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  • Amber
    Dedicated October 2020
    Amber ·
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    That's great! Fingers crossed you can find one that fits around 60
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  • Alexis
    Expert June 2021
    Alexis ·
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    Definitely! We're not looking for anything too flashy in the first place, but we both have large families, so the bigger venue may be the best route.
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  • Jennifer
    VIP August 2021
    Jennifer ·
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    Make sure if you do this that you send out the "A" list's invitations a few weeks earlier than normal, that way if no's roll in, the "B" list guests have the appropriate amount of time to plan and make their decisions!

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  • Alexis
    Expert June 2021
    Alexis ·
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    Thank you!
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  • Jennifer
    VIP August 2021
    Jennifer ·
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    Of course!! Best of luck planning!

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  • Alexis
    Expert June 2021
    Alexis ·
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    Thank you!

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  • Tessa
    Devoted November 2019
    Tessa ·
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    I had a small wedding (30 guests) at a very expensive casino resort in November and 100% RSVPd yes and not only did every person attend, I had an unexpected plus 1, and 2 legit wedding crashers who were not invited and still came. Go with the bigger venue! People will suprise you!
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  • Alexis
    Expert June 2021
    Alexis ·
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    Wow, okay yeah! That's crazy! Definitely planning for that scenario then.
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