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MLS
Dedicated September 2021

Venue Coordinator & Wedding Planner

MLS, on March 7, 2021 at 3:11 AM Posted in Planning 0 12
When I picked my venue I already had a wedding planner due to a long story that's not necessary for context. I have already invested money and I really like them. So I'm keeping them.



But I did not know this venue came with a coordinator until after I fell in love with it. So fine I talked to my planners and the venue coordinator and they all agreed to work together. We met the other day (all 5 of us). It felt a little tense, maybe just because I was overwhelmed.
For clarity, the venue coordinator only handles decorative pieces she owns, and just other things related to her property. She does not do anything with my vendors, she does not schedule etc. That's what my planners do. Again, everyone agreed to work together and set their boundaries.
But before my planners arrived, the meeting with the venue coordinator was super overwhelming. She told me I was overpaying for other things, that I didn't need this or that (when I expressly said I wanted it). It felt like she was being very assertive with her ideas.
I debriefed with my planners afterwards, and they know where I am at. That I felt overwhelmed by the meeting and they agreed to advocate and do what is best for us (and what we want).
The planners are amazing, and the venue coordinator is lovely as well. They have all have been doing this for quite some time and have done this before. But I obviously haven't. I have zero wedding experience.
I just don't want any problems. My wedding planner says we are within our contract and there should be no issues. It's probably just the wedding stress getting to my head.

12 Comments

Latest activity by MLS, on March 7, 2021 at 2:24 PM
  • Caprice
    Savvy May 2021
    Caprice ·
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    As long as you're getting what you want as far as planning coverage goes or with the vendors you've hired, then honestly so what if you're slightly overpaying? (Unless you're on a super tight budget?)

    Keeping your sanity and having a peace of mind during the wedding planning process is key!!

    I guess just keep an eye on the dynamics between your hired, and required, wedding coordinators cuz it could get messy if they start to butt heads.

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  • MLS
    Dedicated September 2021
    MLS ·
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    That's basically my plan.
    The planners and coordinators. have no concerns, it's just me getting in my own head. Especially they do have different jobs in the end. The venue coordinator won't help with a schedule or help with the rehearsal or handle vendors.
    I think I mostly had an issue with the venue coordinator, I felt a little judged and almost insulted.
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  • Katie
    VIP August 2020
    Katie ·
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    Hi!!! It sounds like your planners are amazing and that is worth every penny!! I know what you mean about the venue coordinators. Mine was similar in the fact that I felt I was “just another bride” and really felt like just a number to the venue and anything extra that required additional work for her, she would try to talk me out of. I didn’t have a planner, but would’ve loved to have someone advocating for our wants and vision to be executed correctly.
    In my experience, you get what you pay for and the venue coordinator needs to remember you are the client. Rant to follow (beware! 😂) - I paid top dollar for certain things and was insulted when my vendor coordinator would insinuate I had to ask my parents for the funds or assumed things were too expensive for me (like in Pretty Woman!). I work really hard, built my own career, and don’t have to ask my parents or my fiancé (now husband) to pay for things I wanted. I’m sorry the meeting was tense - I’ve been there. Good thing is you know ahead of time your planners have exactly what you want and whether or not the venue coordinator is on his/her “A Game” matters not because your planners will step in. Good luck girlie ❤️
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  • Michelle
    Master April 2021
    Michelle ·
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    Breath girl! You got this! Planning a wedding is stressful but planning it during a pandemic is daunting & downright ludicrous!
    Some stuff I know we’re overpaying but the piece of mind is awesome!
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  • Michelle
    Rockstar December 2022
    Michelle ·
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    A venue coordinator only focuses on whether you are following venue policies. Arriving and leaving on time, noise restrictions, etc.

    Many venues are like this where they have their own coordinator and require you hire an outside coordinator who focuses on decorating, making sure vendors are on the same page, etc.

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  • MLS
    Dedicated September 2021
    MLS ·
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    This venue coordinator is different. She offers add ons. It was like I was being insulted and trying to be unsold at the same time. Example, She told my I didn't need a bartender, I'm not comfortable leaving alcoholic drinks unattended. Then said she could do it and not my caterer (when it's all bundled in). She wasn't concerning herself with policies.
    An outside coordinator or planner wasn't required. That felt almost discouraged.
    So my plan is only to communicate with her via my planners and let them handle it.
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  • MLS
    Dedicated September 2021
    MLS ·
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    Woops Upsold* not unsold
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  • MLS
    Dedicated September 2021
    MLS ·
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    I'm impressed! Doing things without a planner I cannot imagine! It definitely felt like I was "just another bride". She wouldn't small talk, my planners were laughing and chatting with us. I felt like a person and not a number.
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  • Michelle
    Rockstar December 2022
    Michelle ·
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    She sounds super sketchy. If you weren't locked into the venue, her interaction alone would be red flags enough to go elsewhere asap. Many people will not commit to venue with a shady venue coordinator.

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  • MLS
    Dedicated September 2021
    MLS ·
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    I am locked in. I met And toured with her assistant. And she told me that the venue coordinator was great and would only handle things related to her. And the reviews of the venue and people seem to love her. Maybe we got off on the wrong foot? Maybe she doesn't like that I came with planners? My planners aren't too worried about it, they've dealt with this before. But I just don't want any drama.
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  • Michelle
    Rockstar December 2022
    Michelle ·
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    Her assistant is absolutely going to sing her praises. As long as you arrange with your day of coordinator team to run interference and let them know what she told you already then you should be ok considering. Also do not speak to her without your coordinator present. It's red flags all over.

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  • MLS
    Dedicated September 2021
    MLS ·
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    That's basically what my planners said. That they would handle everything with that from here on out. This consult was required, or I wouldn't have done it.
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