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Tiffany
Savvy December 2021

Venue nightmare- please help.

Tiffany, on November 6, 2021 at 7:03 PM Posted in Planning 0 8

Hi all, buckle in, this is a long one; I’m lost and need advice.

Today we had a final walkthrough with our venue, during this walkthrough we realized that our venue overbooked. Last year, we officially moved our wedding from 12/05/20 to 12/04/21 (so a year later), but unfortunately the event coordinator, did not move our date in the book (like she said she would) and our venue booked the owners brothers party on our wedding day.
The ballroom, which is beautiful, would no longer be our event space and we would need to be married outside.. in December. So that’s not an option honestly, so our two options is to try and find a venue with 28 days to go for our 12/04/21 date OR pick a new date which is either 11/27/21 (a week before our supposed to be date) or 1/08/21 which is a month later. We can also do it on the 5th, but I really don’t want it on a Sunday..
Our venue offered us discounts and what not, but the hassle, stress and tears is a lot, most of our guests say that they aren’t available on the 27th and I’m honestly just heartbroken right now.. 28 days before.. this is a nightmare.
Thoughts and ideas please, I’m heartbroken.

8 Comments

Latest activity by Kari, on December 11, 2021 at 11:08 AM
  • Jm Sunshine
    Jm Sunshine ·
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    I'm am sooo sorry! I can certainly understand your frustration and heartache! I think the venue should just let you have it for free sincevits their mistake! I understand people not being able to make it 11/27 being Thanksgiving weekend. If a lot of your guests already RSVPd for 12/4 weekend, then I'd maybe move it to the 5th since people were planning to come that weekend (I know Sunday's not ideal). Otherwise, move it to 1/08 but that could be hard for people to travel/attend just after the holidays. Best wishes!
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  • Michelle
    Master April 2021
    Michelle ·
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    That’s horrible! I know you don’t want to have your wedding on a Sunday but that seems like the most logical option. Changing it to the next day, you get the room you love!
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  • Fiona
    Super May 2024
    Fiona ·
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    I think if you have all the guests coming in then it would probably be better to do the wedding on the Sunday. It's not the best day if you wanted to party all night or people wanted to travel home on the Sunday but they will be there anyway and the venue said you could have the space you wanted on the Sunday they offered. I hope they offer you a good discount.

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  • R
    Rockstar
    Rosebud Online ·
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    Oh goodness that really stinks, take a deep breath it will be ok and it will amazing. Any chance the owner's brother can change his party to the 5th. This is a very bad look for the venue, make sure they know how upset you are. Do you have any other vendors (photographer, limo, florist, bakery, etc), will you be penalized for changing the date with them and are they available for any of the dates you mentioned? Wish I could be of more help to you, best of luck to you!

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  • Samantha
    Beginner September 2021
    Samantha ·
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    My wedding was on a Sunday and I honestly loved it!! I loved being able to relax Friday evening and Saturday after working all week. Then by Sunday I was all refreshed and ready for the wedding. None of my guests had issues with it being a Sunday and the party still went pretty late. I would honestly move it to Sunday and it will still be everything you had imagined. Our venue was $2,000 cheaper to do a Sunday vs a Saturday, so I would definitely ask for a discount, especially since it was their fault.
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  • Samantha
    Super May 2022
    Samantha ·
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    I agree, I'd have my wedding on the Sunday, but maybe still do a party at your (or someone's) house the night before to get the party part in if that's important to you? Or look for another venue for that day.. try non-traditional wedding venues like indoor park pavillions, restaurant private rooms, sports complexes, etc, as they would have a chance of availability more than something labeled for weddings. Your current venue I am sure would give your money back.

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  • R
    Rockstar
    Rosebud Online ·
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    Well at this point I think you are probably married so congrats and I hope whatever you decided it was an extra special day for you, your partner, and your families! Congrats!!!

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  • Kari
    Master May 2020
    Kari ·
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    First, I'm so sorry. Honestly your venue should host your wedding for free or at cost for such a horrible mistake and such late notice. It would be one think if you were notified of this issue a year out, its another to alert a couple of an issue a month before their wedding date when everything else has already been finalized.

    Before changing your date, definitely consult your other vendors. If you have a lot of other vendors lined up, its very likely they won't all suddenly be able to shift dates. You'll need to prioritize what vendors are most important to you and when they are available, as well as consider any fees lost (cancelation fees, lost deposits, replacement costs for new vendors) if you need to change anything else.

    In your shoes, unless I loved the venue and a lot of things were included with the venue package (such as catering and bartending) and you have few other vendors lined up, I would start looking for new venues. I would have little desire to work with these people and you might find it easier to replace a venue and keep all your other vendors than reschedule and have the ripple effect of notifying your existing other vendors of a new date, finding replacements when they are unavailable, etc.

    So sorry you are having to deal with this. I hope it all works out!

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