Will you share your wedding day/ reception timeline with me??

For those of you having a bar... when is your "last call" (how long before the bride/groom make their "exit"?)

A tentative one:

9am - BM's get to the salon to start hair and makeup, I'm going in to take advantage of the breakfast spread I booked. And mimosas.

10am - I get into chair for hair, makeup follows

11am - Photographer arrives, gentlemen's appointment at their barber for shave and hairstyling

12-1245: Break and lunch

1245pm: Maids and Mom's not getting hair/makeup with my salon should be at the house

1245 - 245pm: Dressing and photos at the house/gentlemen's equivalent

CHURCH

1pm - musicians call, warm-up and final rehearsals to end at 215pm

215pm - gentlemen arrive, flowers distributed, programs set

230pm - prelude begins

250pm - bridal party arrives (yay for being around the corner from the church)

255pm - godparents, grandparents and mother's procession

3pm - bridal party procession begins, Mass begins

4pm - Mass concludes

415pm - bridal party leaves for pictures

COCKTAILS

4pm - Reception prepared for early arrivals

430pm Cocktail hour begins

530pm - bridal party arrives for cocktail hour

545pm - doors open for reception

555pm - introductions

6pm - first dance, guests sit down with appetizers set at the table

615pm speeches, food, party

11pm - party's over,

AFTER PARTY

2am - final call at restaurant bar, you're on your own

This is the schedule that our wedding planner gave us, it will probably have a few small changes along the way. But this is very close to our actual day! I have 6 bridesmaids getting ready with me along with my mom, step mom, and FMIL.

Wedding Day;

7 am A & Bridesmaids get ready at the hotel

Refreshments provided by mom

11:00am Planner arrives to the Lodge / 12:00pm Photographer arrives to the hotel

12:30pm gown goes on (parents ready) 1:30pm Transportation to the church via mom

12:30pm C & Groomsmen begin to get ready at C’s place

Suits/Tuxedos via the Tux Shop / Refreshments provided by mom

2:30pm Transportation to the Church via Groomsmen

2:00pm Photographer = photographer and the florist arrive to the church

Planner will have boutonnières, corsages and bouquets ready for the bridal party

Church Photos Pre- Ceremony

A & C WILL NOT SEE EACH OTHER BEFORE THE CEREMONY ***

2:30pm A, bridesmaids and family arrive to the church for photos 3:00pm-4:00pm

3:30pm C, Groomsmen and family arrive to the church for photos 4:00pm-5:00pm

5:00pm Grooms Photos End / Bridal Party to the changing areas to refresh

Guests start arriving / Music is playing and candles are lit

Ceremony music = via pianist

Ushers are in place = R & I (brides brothers)

Greeters = Parents in the Church Foyer and groomsmen out front

Guest book / Programs are handed out by the ushers

Gifts / Planner will help any guests needing assistance upon arrival

5:30pm The Ceremony begins at the Church / Wedding party begins to line up in the foyer area

A to stay hidden in the room until C is at the alter

The Church Coordinator = T ~ planner will direct the ceremony as rehearsed

6:00pm The Ceremony Ends / car ready for fake departure (circle back to take photos in church)

Do not remove the flowers from the church until 7:00pm

Photos of the B&G together with the bridal party and family’s 6:00pm-7:00pm

Planner will help direct guests to the reception

A & C will sign the license in the Church Chapel Room / witnesses = N & B

Or at the rehearsal?

7:00pm A & C will depart to the reception (gown bustle)

Planner will help coordinate gifts, guest book and keepsakes to the reception

7:00pm Guests start arriving to the reception

Appetizer and beverage passers are in place / bartender is ready / Music is playing via DJ Tim

Planner will check with the Catering Manager “Sharon” with any time changes

8:00pm The Newlyweds arrive and are announced by the DJ as “Mr. and Mrs. C”

Dinner seating begins / Blessing by Uncle R

Assigned seating w/Table Numbers & Seating chart

8:15pm Buffet Dinner service begins ~ Salads Pre-Set at tables ~ Bridal tables are served first

A & C will greet guests at tables when ready

9:00pm Planner and the DJ will cue the following:

Toasts begin with brides fathers

Wendy will check that the microphone is ready and everyone has a beverage or champagne

Cake cutting and Ice Cream = Save Top

Check with the staff that they are ready to cut the cake and coffee

First Dance = Other Dances = Bride with Dads / Mother and Son

Bouquet Toss, Garter Toss, Couples dance, dancing continues

10:00pm gown change

10:30pm Planner coordinates gifts and keepsakes to go with Mom /flowers with

Refreshments and bags ready are to go with the newlyweds

12:00am Transportation arrives for the B&G

Last call & dance song _________

12:30am The Newlyweds will depart to their place

Music stops and Reception Ends / Planner checks the facility for any lost and found items

Catering Crew out by 1:30am

Vendors start arriving for set up; 5:30pm

Photographer = (12 hours 12:00pm-12:00am)

Catering by = arrives 5:00pm

Florist / Decorator = arrives to church at 2:00pm / 5:00pm to reception

Planners assistant = T arrives to reception at 5:00pm

Officiant = arrives 5:00pm

Ceremony music = arrives 5:00pm

AV = mics & lighting via the DJ arrives 5:00pm

Videographer = (12 hours with the videographer 12:30pm to 12:30pm)

Cake = arrives at 5:00pm

DJ = arrives for set-up 5:00pm dinner/dance music

Photo booth = 9:30pm-12:30pm?

Party Favors = Homemade raspberry jam / Children’s playtable set-up?_____________

Love these ladies!! I am most definitely stealing some ideas here! Still trying to figure out mine! I'm writing on copy paper at work as I speak!

Bump!

Still working out the kinks...

•8am-9am—Breakfast and Wedding Set Up

•9:00-11:30am—Hair and Makeup/Getting ready Bride

•11-11:30am—Maids get ready

•11-12:30am—Grooms get ready (grooms photos) and drive to Nisswa

•12:30-1:15pm Wedding Party/First Look Photos

•1:25-2:00pm Lunch and Checking on Wedding Space Prep

•2:00-3:00pm More photos

•3:00pm—The kids party starts

•3:30pm—Doors open/Guests begin to arrive/Pre-ceremony music starts/Beverage served

•4:00pm—Invite time

•4:05pm—Ceremony starts

•4:35-4:45pm—Ceremony ends

•4:45pm— Optional Receiving Line Starts/Passed Champagne/Beer/Appetizers/Ceremony Clean up

•5:00pm—Cocktail hour starts Music Starts/Bar Opens

•5:15pm—Receiving Line Ends Might be pushed back to 5:30

•5:15pm—Family Photos Might be pushed back to 5:30

•5:30pm—Kids are served dinner in the Receiving Line Room ? maybe

•5:45pm—Move guests into dinner

•6:00pm—6:10pm Bride and Groom Announced and the kissing game explained/Buffet Explained-Dessert table hold off until the bride and groom cake cutting/Brides Father and Mother provides a dinner blessing and welcome and thank you

•6:10pm—7pm Captains start releasing tables (How many buffet lines 4) Buffet till 8pmish

•6:10pm—PowerPoint Plays on loop Ends at 8pm

•6:15pm—Plated Salad

•6:30pm—Toasts (Grooms Family, Best Man, Bridesmaids, and Bride and Groom Thank you)

•Toast End—Background Music Starts

•7:30-pm—Cutting the cake Dessert Table Opens

•8:00pm—1st Dance, Father Daughter/Mother Son

•8:00pm—General Music Starts Oldies/Slow Dances

•8:15pm—Outside Bonfire photos bride and groom and wedding party

•9:00—Rap/Loud Music/Requests

•9:00—Gifts Moved to Trailer for safe keeping (Locked up!)

•10:30-11:30—Peter and Kelsey Depart

• 11:15pm—Last call

• 11:30pm—Music off/Guests depart Last Hotel Shuttle

• 11:30pm—maybe after party at the bar?

Set Up:

Photographer Friday night

Photographer 8am-till the ceremony/reception is over

DJ is ready to go at 5pm

Musicians ready to go at 3:30

Reception Room Room set up Friday-including flowers

Ceremony Room set up Saturday

Bathroom set up Saturday

8am: Arrive at the River Rock for breakfast! Any volunteers for a Starbucks run?

830am: Makeup artist arrives

10am: Charlie the photographer arrives

11am: Lunch (Flower girls to arrive to eat and get ready!) – I think we’ll order from Room Service or someone can go pickup lunch for everyone

12pm: Everyone gets ready; help Jess with her dress!

1pm: Photo time!

3pm: Mark to arrive at hotel.

330pm: Jordan, Julie and Michelle to leave for Venue. Please make sure Darin (and any remaining guests) head over to the ceremony site once you arrive! Wait just outside door for Jess. Mark will then drive back to the River Rock to pick up Jess, Patty and Natalie. Buck will be there waiting for Jessica at the entrance as well.

330pm: Sarah or Craig to drive girls over to Venue.

350pm: Head over to the waiting area for ceremony to start.

Boys:

1215pm: Leave our house for Venue (transportation still to be determined)

1pm: SHARP! Arrive at Venue and help unload décor.

130pm: LUNCH! (Maybe we’ll have it delivered from Boston Pizza since they’re the only place I can think of that would be able to deliver that early in the day? Any other suggestions?)

2pm: Get ready—Charlie our photographer will be ready for photos between 245-3pm.

230pm: Ring Bearers to arrive at Venue.

315pm: MacDonald family photo time. Meet at the entrance of the Boathouse.

345pm: Make sure all guests are heading to ceremony site—Darin too!

4pm: Ceremony—time to get Married!

430pm: Bridal Party to head across the street for Photos. Buck will drive Darin & Jess in taxi.

530pm: Family photos

615pm: Grand Entrance

630-8pm: Dinner

8-9pm: Speeches with cake cutting afterwards (bar is closed during speeches)

9pm: Mother/Son & Father/Daughter dance, followed by First dance

10pm: Bouquet & Garter toss

1145: Last call for alcohol!

12am: Music stops—time to clean and pack up—MUST be out no later than 1am!

Bump.

Time Person responsible Activity Location

8:00 Michelle and Mike Wake up and Breakfast Home

8:30 - 8:55 Michelle Make up Home

8:55 Michelle and Linda Leave for hair appointment Home

9:30 - 11:00 Michelle Hair appointment Visions Hair

11:00 - 11:30 Michelle Eat lunch in the car Burger King

11:30 - 12:00 Michelle Get dressed Church

11:30 Dad Pick Preston up and bring him to church Home

12:00 - 12:30 Michelle Family pictures Church

12:00 - 12:30 Mike Eat lunch Home

12:45 Mike Be at the church dressed Church

12:45 - 1:15 Mike Family pictures Church

1:30 Darrin Music starts as people arrive Chapel

2:00 Mike Walk Evelyn in and go to alter Chapel

2:02 Linda Walk in and be seated - Preston Chapel

2:05 Michelle and Preston Walk to alter Chapel

2:20 Mike and Michelle Recessional Chapel

2:30 Guests Begin reception food Fellowship

2:20 - 3:00 Mike and Michelle Pictures Chapel

3:00 - 4:00 Mike and Michelle Enjoy reception Fellowship

4:00 Mike and Michelle Leave for honeymoon Home